| 2022 Spring Exhibitors | 2021 Fall Exhibitors | 2021 Spring Exhibitors |
YOU’RE INVITED!
The ACOP will be meeting in person again for the 2022 Spring Conference! We expect 175+ pediatricians to attend in-person and more virtually.
ACOP is pleased to invite your organization to exhibit! Industry support is vital to the success of this conference and demonstrates your commitment to improving patient care.
Make plans to join us May 19-22, 2022 at the Sandestin Golf and Beach Resort in Miramar Beach, Florida.
EDUCATIONAL MISSION STATEMENT
The ACOP’s Continuing Medical Education (CME) is designed to meet the objectives and purposes of the College and the needs of the membership. The objective of the ACOP is “to foster measures and conduct activities to increase the effectiveness of the specialty of pediatrics and pediatric education at all levels.” The ACOP Committee on CME has as its main function the implementation of programs that will improve the quality of healthcare for children. Through surveys of its members during the year and at the CME Meeting, educational needs are identified. The scope of pediatric topics presented in the CME programs is based on these surveys.
PROGRAM AND EXHIBIT SCHEDULE
View/download the 2022 Spring Conference program on the MOBILE MEETING GUIDE.
Exhibit Dates: May 19 – 21, 2022
Exhibit Move-in: Thursday, May 19, 2022 | TBA
Exhibit Hours
| Thursday, May 19, 2022 | |
| 5:00-6:00 pm | Welcome Reception with Exhibitors |
| Friday, May 20, 2022 | |
| 6:30-7:30 am | Breakfast with Exhibitors |
| 9:30-10:00 am | Break with Exhibitors |
| 12:30-2:00 pm | Exhibitors invited to Members Lunch |
| Saturday, May 21, 2022 | |
| 6:45-7:30 am | Breakfast with Exhibitors |
| 9:15-9:45 am | Break with Exhibitor |
Exhibit Move-out: Saturday, May 21, 2022 | 9:45 am – 12:00 pm
EXHIBIT SPACE
- Tabletop Exhibit – ACOP Exhibit Hall Floor Plan 1-24-22
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
- Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- Every effort will be made to accommodate special requests. ACOP cannot guarantee preferences for exhibit space locations.
- ACOP reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
- Exhibit Profile in the Mobile Meeting Guide
- Company logo
- Company description
- Company website
- Contact information
- Company social media links
- Company promotional video
- Up to three links to company promotional information (i.e., brochures, sales information, video)
- Special offer option
- Message feature
- Live Twitter feed
EXHIBIT PACKAGES
Details at https://acopeds.org/promotional-opportunities/2022-exhibit-packages/
| EXHIBIT LEVEL | EXHIBIT FEE |
| Gold Exhibitor | $5,000 |
| Silver Exhibitor | $2,500 |
| Bronze Exhibitor | $1,500 |
PRINT PROGRAM ADVERTISING
Ad space can be purchased while available for the printed ACOP program. To place an ad, complete and submit the Letter of Agreement. Ad submission deadline is April 1, 2022.
| Full Page Ad – Outside Back Cover | $500 |
| Full Page Ad – Inside Page | $400 |
Ad Specs and Deadline
- 3.5” x 4.75” vertical, CMYK color, 300 dpi, no bleed
- Print ready PDF is due by April 1, 2022. Email ad to Dana Gibson.
SPONSORSHIP
Hotel Key Card Sponsorship | $500
- Exclusive sponsorship!
- Sponsor fee plus the cost of the key card
- The hotel key card sponsor provides the hotel with branded room keys for ACOP guests at the Sandestin Golf and Beach Resort.
- The sponsor is responsible for the coordination and expense of the branded key card directly with the hotel.
- ACOP staff will provide the contact information for the hotel.
- The sponsor fee payable to ACOP is due when Agreement is submitted.
To secure the hotel key card sponsorship, select this option on the Letter of Agreement.
EXHIBIT AGREEMENT
To secure your exhibit space, complete the online Letter of Agreement.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to American College of Osteopathic Pediatricians and mail the check to ACOP, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The ACOP W-9 is available upon request. Contact Dana Gibson [email protected].
EXHIBIT SERVICES
VENDOR FREIGHT
VEAL Convention services is the Sandestin Golf and Beach Resort’s trade show partner for inbound and outbound shipments. Vendors can setup their account with VEAL and manage their inbound / outbound packages.
Veal Convention Services (order online at https://veal.boomerecommerce.com)
- Shipping Information
- Shipping Labels
- Payment Forms
SHIPPING ITEMS TO SANDESTIN®:
VEAL Convention Services will receive all properly labeled freight and store until the designated setup day for your group’s show. Freight will not be released to vendors without a form of payment being on file directly to Veal Convention Services.
The VEAL shipping warehouse at Sandestin is considered a “remote location” by major carriers (FedEx, UPS, DHL, etc.). Items shipped overnight or priority overnight will arrive in Fort Walton Beach (20 miles to the west) by the guaranteed time and be placed on a truck for delivery to the resort. Sandestin® typically receives UPS and FedEx deliveries by 12:00 Noon. Vendors will be asked for tracking information when inquiring about their freight – Sandestin® and VEAL Convention Services utilize the same tracking information provided by the freight carrier to monitor and manage a shipment’s movement throughout the property.
Without tracking information, vendors should expect delays in confirming the whereabouts of their shipments.
HOTEL RESERVATIONS
The headquarter hotel is Sandestin Golf and Beach Resort.
Sandestin Golf and Beach Resort
9300 Emerald Coast Parkway
Miramar Beach, FL 32550
CLICK HERE or call 1-800-320-8115 to make your hotel reservation. Ask for Group Reservations, and use Group Code: 2452IT
Hotel Group Rates:
$189 per night, plus taxes and daily resort fee*
Group rates are available through April 18, 2022 or until the block is full, whichever occurs first. Reservations are subject to availability.
Sandestin requires a one night’s room deposit to be received within ten (10) days after a reservation is made, or it will be canceled. Final payment of entire reservation will be charged to the credit card provided by guest seven (7) days prior to arrival. Individual pays any remaining balance upon departure.
* Resort Fee: All rooms will be charged a daily resort fee in the amount of 12% of the pre-tax amount of the daily room rate. The resort fee covers items including, but not limited to, complimentary resort transportation; two bicycles per unit for up to four hours of usage daily; fitness center usage; one hour per day of tennis court time (based on availability); one hour per day usage on either a canoe, kayak or boogie board, self-parking, Wi-Fi in the Baytowne and Linkside Conference Center, and reservation processing services. The resort fee is not a government-imposed charge. Resort charge is subject to taxes.
Year-round Promotional Opportunities
Advertising
Advertisement in the ACOP eJounral
The eJournal of the American College of Osteopathic Pediatricians is published four times a year.
- Banner Ad – Welcome Page
- 735 px x 135 px pixels horizontal
- 4x $640 each; 3x $735 each; 2x $845 each; 1x $975 each
- Banner Ad – Inside Page
- 735 px x 135 px pixels horizontal
- 4x $490 each; 3x $635 each; 2x $725 each; 1x $840 each
- REQUIRED: Ad Insertion Order Form
Mailing List Rental
The member and conference registration mailing list is available for rent. For details and to place an order, go to the online Mailing List Rental Guidelines and Order Form.
Sponsorship
Sponsor Hosted Promotional Webinar
Reach pediatricians and practice managers throughout the year with sponsor hosted promotional webinars. We have monthly webinar opportunities for our industry partners to organize and present it to ACOP members. Limited to one per month.
This is an excellent opportunity for you to generate leads and talk to pediatricians about your services, products, technology, best practices, or your own research studies. Hosted webinars are free to ACOP members.
Sponsor Fees
-
- One Live Webinar $1,000
- Series of Two Live Webinars $1,750
For details download ACOP_Sponsor Hosted Promotional Webinar
Submit your request to Dana Gibson, Director of Corporate and Educational Support.
QUESTIONS? Contact
Dana Gibson | Director of Corporate & Educational Support
Telephone 804.338.6958 | Fax: 804.282.0090 | Email [email protected]
